The
Victoria-Vancouver Island Newspaper Guild, Local 30223, (hereinafter referred
to as the 밎uild�) is committed to ensuring and protecting the privacy,
accuracy and security of the personal information of its members that is
collected to use in order to carry out the Guild뭩 duties as a trade union.
The Guild
has developed this Privacy Policy and has appointed a Privacy Officer to meet
the requirements of the British Columbia
� Personal Information Protection Act. The purpose of the Act is to govern the collection, use, disclosure, and protection of
personal information by organizations in a way that balances both the rights of
individuals to protect their personal information and the need of organizations
to collect, use or disclose personal information for purposes that a reasonable
person would consider appropriate in the circumstances.
The duties
of the Privacy Officer are to ensure the Guild complies with the Privacy Policy
and to respond to any complaints, questions or requests for access to personal
information.
The Guild뭩 Privacy Policy will be posted on
its website @ www. vving.ca
What
information is The Guild responsible for protecting?
The Guild
is responsible for protecting personal information in its possession and
personal information that may not be in the custody of the Guild but which has
been transferred to a third party.
What is
personal information?
Personal
information is any information about an identifiable individual.
The type of
information The Guild generally collects and maintain in our files includes our
members:
Name
Mailing
Address
Email
Address
Phone, Fax,
cell and/or pager numbers
Work
History
Earnings,
Health & Welfare information, Pension
Union Dues
& Assessments Paid
Personal
information is collected and used in order to carry out the activities of the
Guild and will be used for the following purposes including:
o
representing
our members in grievances, Arbitrations and Labour
Board hearings
o assist
the Guild in representing its members in collective bargaining
o maintain
a complete record of membership
o maintain
communication with members and respond to their enquiries
o collect
and manage union dues and assessments
o administer
benefit plans
o provide
Web Information services (e.g. Email Bulletins, convention &
conference registration)
o
verify
eligibility for strike pay and benefits
o
organize
new members
The Guild
may disclose the information to third parties in connection with the above
services when consent has been given or otherwise as required or permitted by
law.
Generally, the Guild does not
disclose personal information except to:
� Its
legal advisors or accountants
�To
TNG Canada/CWA and or TNG � CWA in the United States
�To
official representatives of your Employer
Sources of Members� Personal Information
�
Membership
application
�
Grievance,
Appeal or Claim documents
�
A
member뭩 interaction with the Guild (e.g. telephone, Email, correspondence)
� Employer
Protection
of Personal Information
Security
safeguards are implemented to prevent personal information from unauthorized
use and access to ensure security and privacy of personal information.
How Do
Members Access Their Personal Information
Requests
should be in writing addressed to
the Guild Privacy Officer
Address: 203 � 2610 Douglas Street
Victoria, B.C. V8T 4M1
as
specifically as possible state what personal information you are requesting.
Response to such requests will be within 30 days. If the Guild is unable to
respond within this timeline, the member will be advised.
The Guild
has the right to refuse such a request in certain situations including where:
the information is protected by
solicitor-client privilege
the disclosure could threaten
the safety or health of an individual whether it be
the
individual making the request or another person
the disclosure would reveal
personal information about another individual
the information is generated
for the purposes of collective bargaining, a mediation/arbitration, Labour
Relations Board Hearing or other administrative and or legal proceeding.
Filing a
Complaint
Any
complaint relating to this 밣rivacy Policy� or any of the procedures should be
forwarded to the attention of The Guild Privacy Officer at the above address.
If the complaint is justified, the Guild will take the necessary steps in an
attempt to resolve the issue.
If the
Guild is not able to resolve a complaint, the member may contact the 밢ffice of
the Provincial Privacy Commissioner� and the Guild Privacy Officer will provide
this contact information, upon request.
